Streamlined Employee Time Tracking for Hospitals, Medical Centers, and More

Addressing the unique staffing challenges inherent in healthcare can be a difficult task. HBS understands the need for tailored scheduling and the different rules and policies for employee groups within hospitals, medical centers, and skilled nursing facilities (SNF). Our specialized solution offers comprehensive employee time tracking for hospitals to take the heavy lift off the HR and payroll department. Our hospital time clock software is designed to provide the flexibility and functionality required by healthcare organizations. Enabling them to automate various time and attendance tasks for employees, managers, and administrators. By leveraging time and attendance for medical centers, healthcare professionals can streamline operations. Saving time and increasing accuracy, ultimately allowing for a more concentrated effort on optimizing patient care and achieving positive outcomes.

Hospital Time Clock Challenges and Solutions

24-7 Staffing needs

A hospital is always open, and staff is constantly rotating. You need a hospital time clock that can quickly, and digitally, manage shifting schedules, overtime, and union regulations. Our employee time tracking for hospitals can help streamline this process by calculating all hours in one single-entry system. Leaving more time for patient care and less time updating schedules and timesheets.

Streamlining Processes icon

Streamlining processes

You need an intuitive and easy to use time and attendance solution that simplifies emergency room, inpatient and skilled nursing facility processes. This is essential when dealing with different departments and groups within the same healthcare entity. With so much going on in a hospital setting, scheduling time off and verifying overtime should be the least of your staff’s concerns.

team icon

Managing multiple groups

With so many groups within the hospital setting, your HR and payroll department needs intuitive software. Allow our time and attendance for a medical center's solution to help. Your team can create user profiles, ensuring that employees only encounter codes relevant to their responsibilities. Users can precisely allocate their time to the appropriate department or research grant, optimizing resource utilization.

cross platform icon

Go digital to save time

Having all your employees' tracking times in the same system is always ideal. But sometimes, with remote workers, per diem staff, and hourly vs. salaried employees it can sometimes be hard. Our solution allows you to streamline all time and attendance into one, single solution. Regardless of how your employees document their time-wall clock, web clock, desktop, or mobile-Ecotime has you covered.

Benefits of an Employee Time Tracking for Hospitals, Medical Centers, Outpatient Clinics, and SNFs

Flexibility

Ecotime hospital time clock solutions stand out with their exceptional flexibility. Enabling you to customize our time and attendance tracking system to accommodate every employee. It provides self-service options for employees and automates tasks, leading to enhanced efficiency and cost savings.

Scalability

We seamlessly expand alongside your organization. Facilitating the addition of new employee groups, establishment of fresh rules and permissions, adjustment to evolving regulations, and customization of timekeeping methods. No matter if you have 500 or 100,000 employees.

Customer Service

The customer support team at HBS is based in the U.S. and has a level of unmatched and extensive experience. We are available round-the-clock to provide assistance with technical issues and address any queries you may have. Our top priority is the success of your time and attendance solution.

FAQ

Hospital time clocks are systems used to record the working hours of healthcare staff in hospitals, medical centers, and skilled nursing facilities. Ecotime offers a comprehensive solution that includes physical time clocks, web-based time entry, and mobile apps, ensuring accurate, flexible, and compliant time tracking for hospital environments.
Hospitals operate around the clock, and Ecotime’s hospital time clocks are designed to support rotating shifts, overnight schedules and union rules. Whether staff are clocking in at a physical terminal or via a mobile app, all time data is centralized and automatically applied to payroll and scheduling systems.
Yes. Ecotime’s hospital time clock system handles unique needs across different departments, such as emergency, surgical, and long-term care. It tracks time based on roles, units, and cost centers, ensuring accurate reporting for staffing and compliance.

Ecotime supports a range of time clock options:

  • Wall-mounted badge or biometric clocks
  • Desktop web clocks
  • Mobile time clocks via app (iOS & Android)
  • IVR phone clock-in systems

This variety ensures every healthcare employee, whether hourly, salaried, or per diem, can securely clock in and out based on their work environment.

By eliminating manual timesheets, Ecotime ensures that every shift, break, and overtime hour is accurately recorded and calculated. Hospital time clock data flows directly into payroll systems, reducing human error and ensuring staff are paid correctly and on time.
Absolutely. The Ecotime mobile app enables staff to clock in from any authorized location, with GPS validation and geofencing to ensure compliance. This is ideal for visiting nurses, home health aides, or staff traveling between departments or facilities.
Ecotime ensures compliance with labor laws (FLSA, FMLA), union contracts, and hospital-specific rules. The system automatically applies rules for meal breaks, rest periods, overtime thresholds, and night differentials, while generating detailed audit logs to support regulatory reporting.

Yes. Employees can use Ecotime’s self-service features to:

  • Clock in/out
  • View and adjust timesheets
  • Check leave balances
  • Request time off (including FMLA)

This reduces HR workloads and empowers staff to manage their schedules efficiently.

Ecotime supports organizations of all sizes from small clinics to large hospital networks with 100,000+ employees. It offers customizable permissions, pay rules, and shift templates to match complex healthcare structures.

Administrators gain real-time visibility into workforce attendance and scheduling gaps. This helps with:

  • Reducing overtime
  • Improving patient care delivery
  • Accurate time and attendance tracking
Ecotime is a web-based solution with streamlined implementation. Whether you need physical clocks installed or are shifting to mobile and desktop tracking, HBS provides onboarding support, configuration, and staff training to ensure a smooth transition.
HBS offers U.S.-based technical support and customer service, with experienced specialists ready to assist with setup, troubleshooting, and customization. Ongoing training and software updates are included to keep your system running at peak efficiency.